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By following these procedures, the vendor will
minimize any "ASN Outage(s)" that could occur while in
production.
1.
Once the site ASN Coordinator and vendor have agreed to
do ASN’s, the warehouse representative will call and or email
the Kroger EDI ASN Coordinator.
2.
The vendor should visit our EDI web site so that the
vendor understands the EDI requirements. The web site contains
UCS mapping standards for an 856(ASN). For the compliance
regulations regarding the physical, technical, and operational
requirements of the product label placement/format, etc.). See Kroger’s ASN
Logistic Requirements.
3.
If the vendor does not already have an EDI relationship
with Kroger they need to fill out the "New Partner Set Up
Form" located on the EDI web site. All of the information
that is needed to set up the vendor as an EDI partner is on the
form. Once submitted it will automatically be sent to the EDI
Business Team.
4.
Once the vendor is ready to test with the EDI department,
the site ASN Coordinator will contact the Kroger EDI
Coordinator. The specific date to begin testing should be agreed
upon by the vendor and the Kroger EDI coordinator. To send TEST
data, the information below is needed:
a.
Kroger’s Communication ID (ISA Header) for testing is
925411TEST.
b.
Qualifier = 08.
c.
GS03 = 5137624388.
d.
The Kroger EDI coordinator needs to know the SHIP FROM
Duns + suffix numbers for all locations that the vendor will be
shipping from.
e.
The Vendor needs to know the SHIP TO Duns + Suffix
numbers for all the Kroger locations that will be receiving the
856. These can be found on our web site under locations (Ship
to locations for 856 ASN Only)
f.
The Kroger EDI coordinator will monitor the progress of
the test ASN(s) and will confirm with the vendor that they have
received the 997 Functional Acknowledgment and an 824
Application Advice if there are errors.
g.
The data will also pass to WIN and that test will be
monitored by the MIS-WIN representative, which will then be
passed on to the warehouse.
h.
Once the truck arrives at the warehouse, the ASN will be
received via the AID screen and not by the unload function. Each
load will be individually scanned to verify the load
characteristics. Any discrepancies will be noted and passed back
to the vendor by the Site ASN Coordinator. Any corrective
measures needed concerning the product label and/or load
characteristics should be corrected at this time and subsequent
tests shall follow until it is agreed by the Site ASN
Coordinator that the problem(s) have been corrected.
i.
The ASN must be consistently sent at least 90 minutes
before the truck arrives at the warehouse. Once it is agreed
that everything is running smoothly and without errors, the
vendor will be placed in production status for ASN’s. The
vendor will at this time change the EDI communication ID’s for
Kroger to our production ID’s. The first production ASN’s,
as in the testing mode, shall be monitored by all parties
involved (Kroger EDI Coordinator, MIS- WIN Representative, Site
ASN Coordinator, and the vendor that is sending the ASN). The
Kroger EDI Coordinator will contact MIS-WIN Representative
concerning this date and time.
j.
A vendor must continually monitor for return of the 997
and 824 documents for each group of ASN(s) sent. When a rejected
ASN is detected, via the 997 or 824, the vendor will need to
undertake investigative and corrective measures immediately.
Otherwise, the ASN will not be processed and sent to the
warehouse prior to the truck arriving to the warehouse.
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