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Enterprise Vendor Replenishment program refers to the process by which store demand
and replenishment data is electronically exchanged between Kroger and a supplier. Kroger
provides the supplier on a daily basis with specific item information such as the UPC
number, store demand, distribution center balance on hand and on-order, and out of stocks.
The supplier uses this information to determine the replenishment quantities for the
Kroger distribution centers and sends this information back to Kroger as a purchase order.
In order to complete the exchange of data with ease and accuracy, Kroger has adopted
the EDI 852 and 855 Transaction Sets in both the UCS and X12 Standard. This will provide
the control and uniformity that Kroger requires for this important data exchange with its
suppliers. The following pages of this document explains the requirements and details
associated with the 852 and 855 Transaction Sets.
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Kroger will provide the supplier with up to two years of weekly movement history on
their items for the distribution centers on the VENDOR REPLENISHMENT program. This can be
used for the suppliers forecasting and replenishment system to assure a smooth transition
to the program.
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Peyton will provide the supplier with one year of weekly movement history on their items
for the distribution centers on the VENDOR REPLENISHMENT program. This data will
be provided only on a IBM3480 Tape in EBCDIC format. This can be used for the suppliers
forecasting and replenishment system to assure a smooth transition to the program.
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875-850 "Turnaround
Document". The setting up of this document should be discussed with a Kroger
Procurement staff member during the set up of the VMI program. The
"turnaround document" will be sent with a C=Confirmation code in the G5001
for the 875, and a 06=Confirmation code in the BEG01 for the 850. The
Turnaround PO, will send back to our VMI vendor all of the information
Kroger receives and process from the vendors 855, in addition to the pricing
information we have in our system. This process will provide an extremely
valuable tool to help our VMI vendors better manage orders and inventory.
It will provide vendors with a "copy" of the purchase order created in our
buying systems from 855 sent from vendors. VMI Vendors will see the purchase
order just as the Procurement Teams sees it ,and just as the Kroger
Distribution Center sees it. How will the "Turnaround Document" help our VMI
relationship?
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Provide verification
that your 855 was received and that a purchase order was created in our
Procurement systems. A 997 Functional Acknowledgement is automatically sent
from our EDI system when the 855 is accepted by our EDI system. However,
that does not mean that the 855 purchase order was actually created in our
Procurement systems. If you receive the Turnaround Document, you will know
that a po has been created in our procurement systems and that Procurement
and the DC can see the po in the system. Also it provides a verification
that all items on your 855 are on the 875-850 Turnaround: This is
particularly helpful with regard to new items and becomes even more crucial
as we continue migration from UPCs to GTINs.
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Provides verification
that Kroger has the correct cost in our system for each item: Pricing
errors can be detected and resolved prior to the shipment’s arrival at the
DC, thus preventing receiver errors, which lead to invoice deductions. This
becomes even more crucial as we continue to accept EDI Cost Changes. We
encourage you to discuss the turnaround document with your EDI department /
provider. We feel the 875/850 turnaround document is an excellent
opportunity to improve our VMI relationship.
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Effective June
6,2007 Kroger implemented a change to the EDI 852 record. The change
involved the addition of certain Promotional Contract Start and Stop Dates
(contracts that are active already or will be active within the next 6
weeks). The purpose of sending Promotional Contract Start and Stop Dates
for “Off Invoice” and “Bill-back deals” is to help ensure products that have
deals coming up are ordered at the correct times so Kroger gets the correct
cost associated with the promotion. Kroger anticipates this will help in
the reduction of deductions and post audit deductions. As the VMI analyst
writes orders, these dates should be used to help assist in the decision as to
the correct timing (orders need to be placed within the promotional start and
stop dates) that buys should be made in order to support the upcoming
promotions. There can be other promotional contract types, but they will
not be part of the 852 because these are based on DC Shipments or Store
Scans. If you have any business related questions as to this information
please contact your Kroger Co. buyer. If an adjustment is needed to the dates
of the contract these requests should be directed to the appropriate Category
Manager.
Before start-up of the Kroger. VENDOR REPLENISHMENT program, there are various
merchandising and operational issues that Kroger will need to discuss with a supplier.
Final decisions concerning the VENDOR REPLENISHMENT program will be determined by each
Enterprise Division.
Vendor Replenishment Processing
Requirements
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Please see listing for processing
times of all outbound 852 (Product Activity Data)
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The reporting date of the data is sent in the XQ segment.
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The
reporting of promotional order start and stop dates is in
the ZA QK, G95, and DTM segments for items that have deals
in the Kroger systems. This information will be sent daily
until the deal expires.
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The purchase systems at the Division will transmit a range of purchase order numbers to all Vendor
Replenishment Vendors.
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A separate range will be provided for each warehouse. The purchase
order numbers should be used in sequence and within a 30 day period.
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If the Vendor finds they are running low on purchase orders they should
contact the appropriate Buyer at the Division. That Division can generate additional numbers in the weekly run, transmit extra ones or provide an
emergency Purchase order number if necessary.
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Kroger will send Functional Acknowledgments for every document received.
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The vendor must track the acknowledgments.
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An acknowledgment verifies receipt of the EDI document, but does not guarantee that the Purchase Order
has been loaded to the Division
purchasing system.
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Validations are done at the Division level for duplicate purchase order
numbers and invalid UPC's.
PROBLEM SUPPORT for Vendor
Replenishment
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Kroger would like to provide prompt support for the Vendor Replenishment Program.
Please call the appropriate contact at the Enterprise Division, if you can not reach
your contact at the appropriate Division then
contact the appropriate person at the CSC EDI Team
or E-mail (edi@kroger.com). To facilitate this, the problems have been
categorized. Identify the problem before making a call.
Data Problems:
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UPC's, dates, Quantities
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PO's not reflected in the Inventory data
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Need to start receiving data from another KMA
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PO Ranges exhausted
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PO not on the Buyer System
Peyton
Carmen Oborn 513-387-1178
carmen.oborn@kroger.com.
All other Divisions: Sherry Hamblin 513-387-1238
sherry.hamblin@kroger.com If the problem is related to any of the following: |
